Data Entry Clerk Resume Examples
A data entry clerk resume should prove speed and accuracy with numbers: your typing speed in words per minute, 10-key speed in keystrokes per hour if you have it, an error rate or audit result, and the volume you handle. Name the systems you enter data into, such as Excel, an ERP like SAP, a CRM like Salesforce or QuickBooks, and add one example of an error you caught or a backlog you cleared.
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Sample resume
Entry-level data entry clerk resume example
For someone with tested typing speeds and record-keeping from part-time and volunteer work.
Professional Summary
Detail-focused data entry clerk with a tested typing speed of 65 WPM and 9,500 KPH on the 10-key. Two years of part-time inventory and records work, and comfortable in Excel, Google Sheets and QuickBooks.
Work Experience
Inventory Associate (part-time)
May 2024 – PresentHeartland Hardware · Omaha, NE
Count and enter 500+ items a week into the store's inventory system during cycle counts.
Match delivery paperwork against purchase orders and report shortages to the manager.
Update price changes and shelf labels from weekly lists, with no pricing errors at audit.
Volunteer Records Assistant
Jan 2023 – Apr 2024Omaha Community Food Pantry · Omaha, NE
Entered 150 client sign-up forms a week into a Google Sheet, checking each for missing information.
Merged duplicate household records and added dropdown lists to stop new ones.
Prepared monthly visit totals for the pantry's grant reports.
Education
Certificate, Office Technology
Jan 2025 – Dec 2025Platte River Community College · Omaha, NE
Coursework: Excel, QuickBooks, business writing.
Skills
- Typing (65 WPM)
- 10-key (9,500 KPH)
- Microsoft Excel
- Google Sheets
- QuickBooks
- Data verification
- Records management
Ethan Walker
Data Entry Clerk
Omaha, NE · (402) 555-0127 · ethan.walker@email.com
Detail-focused data entry clerk with a tested typing speed of 65 WPM and 9,500 KPH on the 10-key. Two years of part-time inventory and records work, and comfortable in Excel, Google Sheets and QuickBooks.
Read the full resume
Work Experience
Inventory Associate (part-time)
Heartland Hardware · Omaha, NE
May 2024 – Present
Count and enter 500+ items a week into the store's inventory system during cycle counts.
Match delivery paperwork against purchase orders and report shortages to the manager.
Update price changes and shelf labels from weekly lists, with no pricing errors at audit.
Volunteer Records Assistant
Omaha Community Food Pantry · Omaha, NE
Jan 2023 – Apr 2024
Entered 150 client sign-up forms a week into a Google Sheet, checking each for missing information.
Merged duplicate household records and added dropdown lists to stop new ones.
Prepared monthly visit totals for the pantry's grant reports.
Education
Certificate, Office Technology
Platte River Community College · Omaha, NE
Jan 2025 – Dec 2025
Coursework: Excel, QuickBooks, business writing.
Skills
Typing (65 WPM), 10-key (9,500 KPH), Microsoft Excel, Google Sheets, QuickBooks, Data verification, Records management
Sample resume
Experienced data entry specialist resume example
For a clerk with years of order or invoice entry who also cleans data and trains new staff.
Diane Foster
Senior Data Entry Specialist · Order Processing
Professional Summary
Data entry specialist with eight years in order processing and accounts payable. Key 300-400 orders a day in SAP at 99.8% audit accuracy, clean up customer data in Salesforce, and train new clerks. Typing 75 WPM, 10-key 12,000 KPH.
Work Experience
Lakefront Industrial Supply
Milwaukee, WIEnter 300-400 customer orders a day into SAP at 99.8% accuracy on monthly quality audits.
Merged 4,000 duplicate customer records in Salesforce with sales operations, using a matching checklist I wrote.
Built Excel validation rules that catch missing fields before upload, cutting rejected imports by half.
Train new data entry clerks on SAP order screens and the team's accuracy checks.
Cream City Foods
Milwaukee, WIEntered 150+ vendor invoices a day and matched them to purchase orders and receipts.
Flagged 120 mismatched invoices in one year before payment.
Scanned and indexed 2,000+ paper records into the document system, clearing a six-month backlog.
Education
Kinnickinnic Technical College
Milwaukee, WISkills
Data: Order entry, Invoice matching, Data cleanup, Quality audits, Typing (75 WPM), 10-key (12,000 KPH)
Systems: SAP, Salesforce, Microsoft Excel
Diane Foster
Senior Data Entry Specialist · Order Processing
Milwaukee, WI · (414) 555-0168 · diane.foster@email.com
Data entry specialist with eight years in order processing and accounts payable. Key 300-400 orders a day in SAP at 99.8% audit accuracy, clean up customer data in Salesforce, and train new clerks. Typing 75 WPM, 10-key 12,000 KPH.
Read the full resume
Work Experience
Senior Data Entry Specialist
Lakefront Industrial Supply · Milwaukee, WI
Sep 2020 – Present
Enter 300-400 customer orders a day into SAP at 99.8% accuracy on monthly quality audits.
Merged 4,000 duplicate customer records in Salesforce with sales operations, using a matching checklist I wrote.
Built Excel validation rules that catch missing fields before upload, cutting rejected imports by half.
Train new data entry clerks on SAP order screens and the team's accuracy checks.
Accounts Payable Clerk
Cream City Foods · Milwaukee, WI
Jan 2018 – Aug 2020
Entered 150+ vendor invoices a day and matched them to purchase orders and receipts.
Flagged 120 mismatched invoices in one year before payment.
Scanned and indexed 2,000+ paper records into the document system, clearing a six-month backlog.
Education
Associate of Applied Science, Business Administration
Kinnickinnic Technical College · Milwaukee, WI
Aug 2015 – May 2017
Skills
- Data: Order entry, Invoice matching, Data cleanup, Quality audits, Typing (75 WPM), 10-key (12,000 KPH)
- Systems: SAP, Salesforce, Microsoft Excel
The people and employers in these samples are fictional. The licenses, tools and duties are the real ones employers ask for, so replace every detail with your own.
How to write a data entry clerk resume
- 1
Put your typing speed (WPM) and 10-key speed (KPH) in the summary or skills, using a tested number
- 2
Show accuracy: error rate, audit results or quality scores
- 3
Give volume: records, invoices or forms per day
- 4
Name the systems: Excel, Google Sheets, SAP, Salesforce, QuickBooks or an EHR
- 5
Mention confidentiality if you handled medical, financial or personal data
Weak and strong data entry clerk bullet points
A duty says what the job was. A strong bullet says what you did, how much of it, and what changed.
The numbers in these examples are illustrative, not real results. Use your own, and only ones you can explain in an interview.
Entered data into the system
Entered 300-400 customer orders a day into SAP at 99.8% accuracy on monthly quality audits
Checked for errors
Cross-checked vendor invoices against purchase orders and flagged 120 mismatches in a year before payment
Did filing
Scanned and indexed 2,000+ paper records into the document system, clearing a six-month backlog in eight weeks
More data entry clerk bullets to adapt
Each one follows action, task and result. Swap in your own numbers: an employer may ask about any of them.
The numbers in these examples are illustrative, not real results. Use your own, and only ones you can explain in an interview.
Typed 70 WPM and keyed 11,000 KPH on the 10-key, consistently clearing the daily queue before noon
Merged 4,000 duplicate customer records in Salesforce after agreeing a matching checklist with sales operations
Built Excel lookups and validation rules that catch missing fields before upload, cutting rejected imports by half
Processed patient intake forms and insurance details under HIPAA rules with no privacy incidents
Keywords employers use for data entry clerk roles
- Data Entry
- Typing Speed
- 10-Key
- Accuracy
- Microsoft Excel
- Data Verification
- Records Management
- SAP
- Salesforce
- Confidentiality
Templates for data entry clerk resumes
Single-column designs that applicant tracking systems read in order.
Data Entry Clerk resume questions
How do I write a data entry resume with no experience?
Take a typing test and a 10-key test and put the results near the top. Then show accuracy and computer skills from school, retail inventory counts, volunteer sign-ups or any job where you kept records. Name the software you know, starting with Excel or Google Sheets, and keep the resume itself free of typos, because the employer will check.
What typing speed do data entry jobs require?
It varies by employer. Many postings list a minimum words-per-minute or 10-key keystrokes-per-hour figure, so read the posting and put your tested numbers on your resume if they meet it. Accuracy matters as much as speed, so add an accuracy figure if you have one.
Is data entry a good entry-level job?
It is a common first office job, and the skills carry into roles such as administrative assistant, accounts payable clerk, billing specialist or operations coordinator. On your resume, show the systems and kinds of data you worked with, since those are what the next employer looks for.
Build your data entry clerk resume
Start from a template, paste in what fits from these samples, and change every detail to your own.
Free to build. First PDF or Word download free.